Ministry Registration

Overview

Registration with the Ministry

Every religious institution operating under Nizam-ul-Madaris Pakistan is required to hold a valid registration with the Ministry of Federal Education and Professional Training. Registration confirms that an institution keeps proper student records, teaches an approved curriculum, and is answerable to a recognised examination board — the three conditions on which the equivalence of its certificates rests.

The board acts as the institution's sponsoring body throughout the process. An institution applies to Nizam-ul-Madaris first; once its affiliation file is complete and its premises have been inspected, the board forwards the case to the Ministry with its recommendation. The page below sets out what an institution has to prepare, in the order it will be asked for.

Procedure

The registration process, step by step

Seven stages from the first enquiry to the issued registration number. Allow eight to twelve weeks in total, longer if an inspection has to be rescheduled.

Step 1: Obtain and complete the application form

Collect the Ministry Registration application form from the board office or download it below. It is completed in the name of the institution, signed by the head of the institution and stamped with the institutional seal.
Step 2: Assemble the supporting file

Attach every document listed in the Required documents section. Incomplete files are returned rather than held, so the checklist is worth working through twice.
Step 3: Submit the file to the board

Submit the completed set to the Affiliation Department at the head office, either in person or by registered post. A dated receipt with a file number is issued on submission — quote that number in every follow-up.
Step 4: Scrutiny of the file

The Affiliation Department checks the file for completeness and verifies the faculty credentials and the constitution. Any shortfall is communicated in writing, with a date by which it must be made good.
Step 5: Premises inspection

An inspection committee visits the institution to verify classroom capacity, library provision, residential arrangements where applicable, sanitation and record-keeping. The visit date is notified in advance.
Step 6: Board recommendation to the Ministry

On a satisfactory inspection, the board forwards the case to the Ministry of Federal Education and Professional Training with its formal recommendation and the inspection report.
Step 7: Registration issued

The Ministry issues the registration certificate and number. The certificate is sent to the institution through the board, and the institution is entered on the board register of registered institutions.

Requirements

Required documents

Submit one original set plus one photocopy set. Attested copies are accepted where an original cannot be released.

01 Institutional documents

Registered constitution or trust deed of the institution
Certificate of affiliation with Nizam-ul-Madaris Pakistan, or the affiliation application receipt
Proof of premises — ownership deed, or a lease of not less than three years
Municipal or district authority no-objection certificate, where required locally
Bank account details in the institution name, with a recent statement

02 Governance and faculty

List of members of the governing body, with CNIC copies
Faculty list stating each teacher name, qualification, subject and appointment date
Attested copies of the highest qualification of every teacher
Appointment letter and CNIC copy of the head of the institution

03 Academic records

Current enrolment register, level by level
Curriculum statement confirming adoption of the board syllabus
Examination results of the two most recent annual sessions, if the institution has sat them
Library register and a summary of holdings

04 Premises and facilities

Site plan showing classrooms, library, prayer area and sanitation
Photographs of the classrooms, library and residential block where applicable
Fire safety and drinking water provision statement

Guidelines

Instructions for applicants

01 Fill the form in English or Urdu, in block letters, using black ink. Do not leave a field blank — write "not applicable" where a field does not apply.
02 Every photocopy must be attested by a Grade 17 officer or above, or by the head of the institution under the institutional seal.
03 The institution name must be written identically on every document. A mismatch between the constitution and the bank account is the single most common cause of delay.
04 Keep a complete photocopy of the submitted file. The board does not return submitted sets.
05 Notify the Affiliation Department in writing of any change of address, head of institution or governing body while the application is pending.
06 An inspection date, once notified, is not normally rescheduled more than once. Ensure the head of the institution and the academic records are available on the day.
07 Registration is institution-specific. A second campus needs its own application, even under the same management.

Forms

Forms & sample downloads

The forms an applicant needs, together with the supporting samples the Affiliation Department asks for.

Form